When records are donated to the University Archives, they are arranged and stored in acid-free folders and boxes and kept in temperature and humidity-controlled conditions to ensure their long-term preservation. Once the collection of records is processed, the UA staff prepare an online finding guide that provides a brief description of the organization and an inventory of the records found in the archives. An example of such a guide can be seen regarding the records of The Varsity Show. Other student groups that have donated materials to the University Archives include Chicanx Caucus, Clefhangers, and Amateur Radio Club. Our collections are accessible for research in the RBML reading room.
In addition to the student organization records, the University Archives actively collects student publications such as the student newspaper, the Spectator, the literary magazine The Blue and the White, the humor magazine The Jester, and the political magazine The Columbia Political Review. Other publications can be found as part of the Historical Subject Files.
The University Archives welcomes donations of Columbia-related materials from students, student organizations, alumni and friends of Columbia University. We are interested in materials, both paper-based and digital, which document campus and student life such as:
If you have Columbia-related materials you wish to give to the University Archives, please contact firstname.lastname@example.org and provide us with as much detail as possible about the material you wish to donate.
The University Archives reserves the right to de-accession files if they are obsolete, superseded, duplicated elsewhere, or otherwise irrelevant to the collection. For more information, see our Collection Policy. De-accessioned material will be discarded or redistributed to a more appropriate repository by University Archives staff unless the donor specifically requests the return of any unwanted material at the time of transfer/donation.
Left - Students sitting by the Low Plaza fountains. Scan 5029, 1975 Columbian; center - American Society of Mechanical Engineers - Management Division. Scan 4137, 1947 Columbia Engineer; right - Columbia Area Ambulance Volunteers. Scan 5032, 1987 Columbian.